# Board of Commissioners Meeting

**Body:** Polk County Government — Board of Commissioners
**Date:** December 15, 2025 5:00 PM EST (2025-12-15T17:00:00-05:00)
**Location:** Bryant H. Womack Justice & Administration Building, 40 Courthouse St., Columbus, NC, 28722

**Link:** https://sunshinemeetings.org/event/3558


## Agenda

- [Approval of November 17, 2025 Public Hearing and Regular Meeting Minutes](https://sunshinemeetings.org/event/3558/item/29920)
- [Reschedule the public hearing for proposed new road names to be held at the January 12, 2026 Board of Commissioners Meeting in the Bryant H. Womack Justice and Administration Building, 40 Courthouse Street, Columbus, NC 28722.](https://sunshinemeetings.org/event/3558/item/29921)
- [Change January 12, 2026, Board of Commissioners Meeting to begin at 4:00 PM instead of 5:00 PM.](https://sunshinemeetings.org/event/3558/item/29922)
- [Tax Refund Requests through December 2, 2025 in the amount of $1,426.60.](https://sunshinemeetings.org/event/3558/item/29923)
- [Vaya Health Quarterly Financial Report for the period ending September 30, 2025.](https://sunshinemeetings.org/event/3558/item/29924)
- [Annual Examination and approval of Public Official Bonds as required by § 58-72-20.](https://sunshinemeetings.org/event/3558/item/29925)
- [Amendment to Contract to Audit Accounts to extend the audit due date from December 31, 2025, to February 12, 2026, as allowed by the Local Government Commission.](https://sunshinemeetings.org/event/3558/item/29926)
- [Amendment to the Polk County Purchasing Policy to Update the Informal Bid Threshold in Response to the Federal Office of Management and Budget (OMB) Uniform Guidance Changes.](https://sunshinemeetings.org/event/3558/item/29927)
- [Budget amendment to adjust budget internally within the Sheriff's Department to ensure all expenses have efficient funds.](https://sunshinemeetings.org/event/3558/item/29928)
- [Citizen Comments on Agenda Items.](https://sunshinemeetings.org/event/3558/item/29929)
- [Resolution Honoring Sandra Hughes For Her Years of Dedicated Service.](https://sunshinemeetings.org/event/3558/item/29930)
- [Appointment of Sonya Ayers as Chief Finance Officer beginning January 1, 2026.](https://sunshinemeetings.org/event/3558/item/29931)
- [911 Grant Approval - Jeremy Gregg, 911 Communications Director.](https://sunshinemeetings.org/event/3558/item/29932)
- [Extension of the Polk County Recruitment and Retention Schedule to end June 30, 2026 - Manager Pittman.](https://sunshinemeetings.org/event/3558/item/29933)
- [County Employee Compensatory Time Discussion & Budget Amendment - Manager Pittman.](https://sunshinemeetings.org/event/3558/item/29934)
- [2026 Board of Commissioners Meeting Procedures, Rules, and Decorum.](https://sunshinemeetings.org/event/3558/item/29935)
- [Citizen Comments on Non-Agenda Items.](https://sunshinemeetings.org/event/3558/item/29936)
- [Commissioner Comments.](https://sunshinemeetings.org/event/3558/item/29937)
- [Motion to go into Closed Session for the purpose of Attorney-Client Privilege.](https://sunshinemeetings.org/event/3558/item/29938)
- [Motion to return to open session.](https://sunshinemeetings.org/event/3558/item/29939)

## Documents

- [minutes_2025-12-15.pdf](https://sunshinemeetings.org/event/3558?document=16278)
- [agenda_2025-12-15.pdf](https://sunshinemeetings.org/event/3558?document=16272)
- [agenda_packet_2025-12-15.pdf](https://sunshinemeetings.org/event/3558?document=16275)

## Sources

- [CivicClerk](https://polkconc.portal.civicclerk.com/#!/events/693)