Board of Elections Regular Meeting

Board of Elections Meeting Recap – February 11, 2025

On February 11, 2025, the Board of Elections held a regular meeting focused on both routine administrative matters and a significant discussion surrounding the upcoming relocation of their offices. The meeting, held at 10:00 AM in Morganton, NC, was attended by Board members and staff, with participation from several individuals joining virtually. No formal public comments were received during the meeting itself, but the discussion highlighted a growing concern about transparency and community awareness regarding important election-related decisions.

A significant portion of the meeting centered on a proposed move to a new facility at 35 Woodfin. Board members expressed concerns that County Management, specifically Assistant County Manager Tim Love, had not been receptive to their feedback regarding the suitability of the space. Discussions focused on how the new location might impact the Board’s ability to fulfill its legal duties as outlined in North Carolina General Statutes (sections 163-33 and 163-31), particularly concerning the secure storage of ballots, meeting locations, and providing adequate facilities for voters. Mr. Asito emphasized the importance of maintaining election integrity and security, noting that the proposed move could potentially compromise these efforts. Director Duncan echoed this sentiment, expressing disappointment with the lack of engagement and flexibility from County Management.

Beyond the facility move discussion, the Board approved several key items. The agenda and minutes from previous meetings (January 13th, 21st, and 28th) were approved without objection. A vote was also taken to shift the purchase of voting equipment ("totems") and ballot bags from the next fiscal year (FY26) to the current one (FY25), resulting in a $18,000 reduction in the FY26 budget request. This shift is contingent upon approval from county financial authorities and securing the purchase within the current fiscal year.

Looking ahead, several action items were identified to address concerns and ensure a smooth transition. Director Duncan will continue discussions with Tim Love regarding the move and budget adjustments. Board members have committed to communicating their concerns about the 35 Woodfin move directly to County Commissioners. Staff will prepare a detailed analysis comparing current facilities and operations with the proposed 35 Woodfin space, specifically focusing on legal requirements. A formal records request will be submitted for floor plans and other relevant documents related to the 35 Woodfin renovation. The Board has scheduled a follow-up meeting for February 18th at 3:30 PM to further discuss the facility move and develop a communication strategy with County Commissioners.

This meeting highlighted a critical juncture for the Board of Elections as they navigate a significant change in their operational environment. The concerns raised regarding the facility move underscore the importance of ensuring that any changes do not compromise election integrity and security, a core responsibility of the Board. Residents can expect further updates on this matter as discussions with County Commissioners and staff analysis progress, ultimately impacting how elections are conducted and managed within the county.