Budget Workshop 05/2/25

Montreat Commissioners Review Police Department Budget Needs in Detailed Workshop

On May 2, 2025, the Montreat Commissioners held a Budget Workshop focused on reviewing and discussing proposed adjustments to the Police Department’s budget. The meeting, attended by Commissioners and led by new Police Chief Jeff Eaton, provided a comprehensive look at the department's current needs and potential improvements. This recap summarizes the key discussions, decisions, and next steps for residents.

A significant portion of the workshop centered on addressing past challenges within the Police Department, particularly concerning financial management and record-keeping. Chief Eaton emphasized a need to move forward with proactive planning, improved transparency, and a focus on aligning budget decisions with modern policing principles – what he referred to as "21st century policing." This includes prioritizing officer wellness, building trust within the community, ensuring equipment is properly maintained, and leveraging technology to enhance safety and communication. A recurring theme throughout the discussion was a desire to understand current spending patterns, with Chief Eaton noting difficulties in accessing clear records for many past expenditures.

The discussion delved into several specific areas, including staffing levels and the department’s reliance on part-time officers. Commissioners identified a need to better manage accrued comp time for these officers, ensuring fair scheduling and adequate coverage. A major focus was placed on upgrading equipment and technology to improve officer safety and communication. Proposals included implementing a comprehensive body camera system with robust data management software, exploring interim solutions like the Freedom App and Police2Police.com to improve communication and data access in lieu of a full Records Management System (RMS) due to county limitations, transitioning officers from MiFi hotspots to individual cell phones with the Freedom App for improved GPS tracking and communication, replacing outdated radios, and ensuring readily available and properly maintained automatic defibrillators (ADs). The discussion also touched upon the need for updated uniforms and a proactive vehicle maintenance plan, with consideration given to a take-home vehicle policy. A proposal was made to lease a Ford Explorer Hybrid as a replacement patrol vehicle, citing its fuel efficiency.

While the workshop was primarily an information-gathering session and discussion, a motion to proceed with the meeting was approved by voice vote. No formal votes were taken on specific budget items during this workshop. Notably, there was no public comment or citizen participation recorded in the transcript.

Looking ahead, several key action items were identified. Savannah will schedule individual meetings or phone calls with each commissioner to discuss budget priorities and refine proposed adjustments, ensuring a collaborative approach. A follow-up Budget Workshop will be scheduled to discuss the zoning administrator position, sanitation costs and merit increases for staff. The Police Department will continue exploring options for collaboration with the county regarding communication systems and potential RMS integration, as well as further evaluating the feasibility of implementing the Freedom App. Finally, a review of training and policy procedures will be conducted to ensure compliance with best practices.

This Budget Workshop represents a crucial step in ensuring the Montreat Police Department has the resources and tools necessary to effectively serve our community. The discussions highlighted a commitment to addressing past challenges, embracing modern policing strategies, and prioritizing officer safety and community engagement. Residents can expect further opportunities to engage in the budget process as these discussions continue in subsequent workshops and ultimately lead to a final budget adoption.