Special Meeting Town Council 6/18/24

Town Council Addresses Urgent Flat Creek Stabilization Project

On June 18, 2024, the Town Council convened a special meeting to address an immediate concern: the stabilization of a failing stream bank on Flat Creek, located near 515 South Carolina Terrace. This project is critical to preventing further erosion and protecting the adjacent property from potential damage posed by an actively failing slope. The meeting provided a detailed overview of the situation, explored funding options, and ultimately authorized key steps toward project implementation.

The primary discussion centered around a proposed stabilization plan developed by Quiblin Associates, which estimates the total project cost at $299,784 (excluding Quiblin’s fees). A key element of the plan involves a partnership with WEBS, a private entity, who will contribute 50% of the project costs. The remaining portion is slated to be covered through a Water Resources Development Grant, for which the town will apply with assistance from Quiblin Associates. Council members acknowledged that securing this grant is not guaranteed, with Quiblin estimating a 50/50 chance due to competitive funding cycles. The town's role will involve coordinating the grant application, overseeing construction (leveraging experienced staff), and ensuring compliance with all relevant regulations.

During the meeting, resident Warren Edus voiced a significant concern regarding potential liability for the town should issues arise during or after construction. This prompted a discussion about incorporating a co-party agreement with WEBS, which will require legal review to ensure it adequately protects the town. The proposed solution involves installing bulwarks and geolifts along approximately 95% of the affected stream bank, which falls within town right-of-way.

Following robust discussion, the Council unanimously approved a resolution authorizing the Town Manager to execute an agreement with WEBS and Quiblin Associates, consistent with a memorandum from May 5, 2024. This empowers the Town Manager to sign necessary documents and secure legal approval of the agreement's final form, directly addressing concerns about liability.

What’s Next?

Several key action items emerged from the meeting, setting the stage for project progress:

• Legal Review & Agreement Finalization: Town Attorney Brandon Freeman will finalize the agreement between the town and WEBS, ensuring it adequately addresses liability concerns.
• Grant Application Submission: Quiblin Associates will prepare and submit the grant application to secure funding for the remaining 50% of the project costs.
• Contractor Selection & Construction Oversight: WEBS will select a qualified contractor (Tag Contracting was previously identified) to perform the stabilization work, with the town providing oversight to ensure adherence to plans and regulations.

Why This Matters to You:

This project directly addresses a potential safety hazard for residents near Flat Creek and demonstrates the Town Council's commitment to proactive infrastructure management. Successfully stabilizing the stream bank will not only protect property but also potentially improve water quality and provide habitat for local wildlife, including the endangered hellbender salamander. Residents can expect further updates as the grant application process unfolds and construction progresses.